INTRODUCTION

The Strategic Procurement Planning and Implementation Workshop is a high-level professional capacity building program designed to strengthen institutional procurement performance through effective planning, structured implementation, and proactive risk management.

Across public sector institutions, development organizations, and large private entities, procurement delays, cost overruns, and operational risks often arise from weak procurement planning, poor alignment with budgets and work plans, fragmented implementation processes, and limited coordination among stakeholders. Strategic procurement planning is therefore a critical function for ensuring value for money, timely delivery, and institutional accountability.

This workshop provides a structured and practical platform for procurement, finance, planning, and project professionals to develop the competencies required to design, implement, and manage strategic procurement plans that support organizational objectives. Emphasis is placed on end to end procurement planning, integration with budgeting and project cycles, risk identification and mitigation, and practical tools for improving procurement outcomes.

The program is delivered by the Canada Institute of Knowledge Development & Productivity (CIKDP) with institutional presence in Canada, the United States, South Africa, Kenya, Ghana, Rwanda, and Nigeria, and reflects globally accepted practices in procurement governance, public financial management, and institutional productivity improvement.

By the end of the workshop, participants will be able to:

• understand the strategic role of procurement planning in organizational performance;
• develop comprehensive procurement plans aligned with institutional objectives and budgets;
• integrate procurement planning with project implementation and annual work plans;
• identify common causes of procurement delays and cost overruns;
• apply practical tools to mitigate procurement risks proactively;
• improve coordination among procurement, finance, user departments, and management;
• strengthen compliance, transparency, and accountability in procurement processes; and
• enhance value for money through effective procurement planning and execution.

WHO SHOULD ATTEND

• Procurement Directors, Managers, and Officers
• Heads of Supply Chain and Contract Management Units
• Project Managers and Program Coordinators
• Finance and Budget Officers
• Planning and Policy Officers
• Internal Auditors and Risk Management Officers
• Public Sector Procurement Practitioners
• Procurement Professionals in Development and Private Sector Organizations

Workshop Content Modules

Module 1: Strategic Role of Procurement Planning

• Purpose and importance of strategic procurement planning
• Linkages between procurement planning and institutional objectives
• Consequences of weak procurement planning
• Procurement planning as a tool for performance and accountability

Module 2: Developing Effective Procurement Plans

• Components of a comprehensive procurement plan
• Demand forecasting and needs assessment
• Procurement packaging and scheduling
• Aligning procurement plans with budgets and approvals

Module 3: Integrating Procurement Planning with Projects and Budgets

• Coordination between procurement plans, project plans, and work programs
• Timing procurement activities to project milestones
• Managing procurement lead times and dependencies
• Adjusting procurement plans to budget and program changes

Module 4: Managing Procurement Risks and Preventing Cost Overruns

• Identifying common procurement risks
• Risk assessment and prioritization in procurement planning
• Strategies for preventing cost overruns
• Managing market risks, supplier risks, and implementation risks

Module 5: Reducing Delays through Improved Procurement Implementation

• Streamlining procurement processes and approvals
• Improving communication among stakeholders
• Monitoring procurement progress against plans
• Managing changes and variations during implementation

Module 6: Compliance, Transparency, and Governance in Procurement Planning

• Regulatory and policy requirements for procurement planning
• Ensuring transparency and fairness in procurement decisions
• Documentation, record keeping, and audit readiness
• Strengthening oversight and internal controls

Module 7: Performance Monitoring and Continuous Improvement in Procurement

• Tracking procurement performance and key indicators
• Using data to improve procurement planning and execution
• Lessons learned and post procurement reviews
• Institutionalizing best practices in strategic procurement planning

Organizational Benefits of attending this workshop

• Reduced procurement delays and improved delivery timelines
• Lower incidence of cost overruns and procurement related risks
• Stronger alignment between procurement, budgets, and projects
• Improved value for money and resource utilization
• Enhanced compliance, transparency, and governance
• Better coordination among departments and stakeholders
• Improved institutional procurement performance

Personal Benefits of attending this workshop

• Practical skills in strategic procurement planning and implementation
• Improved ability to manage procurement risks and challenges
• Enhanced professional competence in procurement and supply chain roles
• Greater confidence in coordinating procurement activities
• Exposure to practical tools and planning frameworks

Professional certification of participation from CIKDP

What will i learn?

•  understand the strategic role of procurement planning in organizational performance;
•  develop comprehensive procurement plans aligned with institutional objectives and budgets;
•  integrate procurement planning with project implementation and annual work plans;
•  improve coordination among procurement, finance, user departments, and management;
•  strengthen compliance, transparency, and accountability in procurement processes; and

Frequently asked question